Time Card Calculator
Enter the hourly rate and worked hours to find the total pay/wages. Specify the overtime calculation using the provided options. Use our time card calculator for free!
Starting Time
Ending Time
Break Time
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Starting Time
Ending Time
Break Time
Total
Starting Time
Ending Time
Break Time
Total
Starting Time
Ending Time
Break Time
Total
Starting Time
Ending Time
Break Time
Total
About Our Time Card Calculator
Our Time Card Calculator is a free online tool that allows you to create weekly (1-4 week) reports showing a detailed view of work hours and net pay.
You can use our tool to create reports showing how many hours an employee has worked throughout the week. You can specify the start times, end times, and break times down to the exact minutes. The total number of work hours (along with overtime) will be automatically calculated.
Our tool makes it very easy for employers and HR managers to create a time record for their employees. Instead of creating manual reports and performing all the calculations individually, you can save a lot of time and effort by leaving it all to our payroll time calculator.
How to Use the Time Sheet Calculator?
There are many different features and functions that you can use with our free time card calculator. Below, we have provided a detailed guide on how to use them all step by step.
- Enter the name of the employee and the date for the report.
- Pick your currency. You can choose from any currency in the world, from the Albanian lek to the Zimbabwe dollar.
- Enter the pay per hour.
- After that, you can specify the start times and end times, along with the break times, in the fields provided below.
- There are two boxes in the top right corner that you can check and uncheck.
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- Auto Fill: If you check this option, all the fields will automatically be filled with the first entry you have made in the time card calculator.
- Daily Totals Only: If you check this option, you can directly enter the daily total hours for each day instead of specifying the starting and ending times.
- Once you have entered all the times and made all of your selections, the net pay for the time period will be calculated in real-time. You don’t have to click on any buttons to start the process.
- Click on the “Download CSV” or “Print/PDF” button to save the created report to your local storage.
This is a guide on how you can use our payroll hours calculator. There are many different customizations and adjustments that you can make to the report. These are covered in the advanced settings guide.
Advanced Settings Guide
Our Time Card Calculator also includes an Advanced Settings panel, allowing you to customize the tool according to your company’s unique needs. These options give you more flexibility when creating reports and calculating pay.
Here’s what you can configure through these settings.
1. Time Clock Format. Choose between a 12-hour or 24-hour clock, depending on your reporting style. Use AM/PM Labels. Toggle whether the tool displays AM/PM alongside times.
2. Pay Period. Select whether the calculation covers one week, two weeks (bi-weekly), or more.
3. Days per Work Week. Define whether employees work 5 days, 6 days, or 7 days a week.
4. Week Begins On. Decide which day your work week starts (e.g., Monday or Sunday).
5. Name Days. Customize how days of the week are labeled (e.g., “Monday, Tuesday” or “Day 1, Day 2”).
6. Auto Credit/Deduct Breaks/Lunch. Automatically add or subtract break times in minutes from each workday to save manual entry.
7. Pay & Overtime Settings. You can configure the following settings:
- Choose whether to simply calculate hours or calculate and display pay.
- Set how overtime is handled: daily, weekly, or exempt.
- Define the overtime threshold (e.g., after 40 hours/week).
- Adjust the overtime pay rate multiplier (e.g., 1.5x or 2x).
- Show or hide daily overtime hours in your report.
These advanced settings make the calculator highly adaptable, whether you’re managing salaried staff, hourly employees, or flexible work schedules.
What are the Perks and Benefits of Using Our Time Card Calculator?
Our Time Card Calculator, with its versatile functionality, finds valuable real-life applications across various industries and work settings.
1. Helps You Save Time
This is one of the main and biggest benefits that you can enjoy by using our tool to calculate work hours. Manual calculation can take quite a bit of time. If you have to create physical reports, you have to write down all of the starting and ending times along with the break times.
Then, you have to subtract the break period from the total period, calculate the normal hours with the standard rate, and separately calculate the overtime hours with the increased rate, etc.
All of this can take up a lot of time and effort. This time itself can end up costing the company, as it means more work done by the HR department. However, with our tool, none of these problems exist. The net pay can be calculated in a matter of minutes.
2. Helps Ensure That Wages/Pay Are Accurately Calculated
Another problem that can occur in manual reports is an error in pay calculation. You may end up paying your employees less than they are due because of mistakes in the standard hourly calculation, overtime calculation, etc.
On the other hand, our payroll time calculator works on a pre-set algorithm that performs all the calculations in a split second based on the preset parameters. There is no room for mistakes, and you can trust the tool to accurately calculate the final amount.
3. Allows You to Export and Share the Generated Report
Another great benefit of using our tool is that not only can you calculate the net pay, but you can also export and share detailed reports. You can share the report with the management in your company, with the concerned coworkers and peers, and also with the employees themselves, so that they can understand the wage calculation.
Frequently Asked Questions (FAQs)
What is the average number of working hours a week?
The average number of working hours a week is 40. This includes five working days, Monday to Friday, with eight hours daily. However, in many establishments, Saturday is also a working day, and the total hours can be increased.
How do I calculate my work hours?
To calculate your work hours using a time clock calculator, you must enter your start and end times for each work period, including any breaks or lunch breaks. The hour calculator will automatically calculate the total hours worked based on the provided information, accurately representing your work hours.
What is the minimum hourly wage?
The minimum hourly wage is different depending on which country you’re in. In the USA, the minimum hourly wage is $7.25 per hour.
Can the tool automatically deduct lunch breaks?
Yes, the calculator lets you auto-deduct or auto-credit break times (in minutes) for each day. This way, you don’t have to manually subtract break periods every time you create a report.
Is a time card calculator suitable for both individual and team use?
Absolutely! The hours calculator works for both individual users and teams. They are versatile tools that can handle various work scenarios and accommodate multiple users.
How do you calculate biweekly pay?
To calculate biweekly pay using an hour calculator, input the number of hours worked each day for the two weeks and the corresponding hourly wage. The hour calculator will automatically calculate the total hours worked and multiply it by the hourly wage to give you the biweekly pay amount.
How does overtime work in Advanced Settings?
You can fully customize overtime rules. Set whether overtime is counted daily or weekly, adjust the threshold (e.g., after 8 hours/day or 40 hours/week), and choose the pay multiplier (e.g., 1.5x or 2x). The tool will apply your selected rules automatically when generating reports.
Can I change the work week to start on a different day?
Yes. In the “Advanced Settings” panel, you can choose which day your work week begins. For example, if your payroll cycle starts on Sunday instead of Monday, you can update the settings to reflect that.